Roster & terms for public bodies
The clerk’s spreadsheet, retired with honors.
Boards, commissions, and committees run on terms — staggered classes, unexpired-term fills, holdovers, term limits. Board Seat computes all of it from the record, shows you what opens next, and gives residents a beautiful public page to browse the roster and apply to serve.
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The questions every clerk gets
Answered from the record, not reconstructed every June.
“Whose terms expire this year?”
The forecast lists every expiration for the next twelve months, by month, with each member’s reappointment eligibility already worked out.
“Wait — is he still on that board?”
Holdovers — members serving past expiry until someone acts — are the silent debt of this domain. Board Seat badges them, dates them, and pins them at the top of the recruiting list.
“Can we reappoint her, or is she termed out?”
Term limits with the half-term rule, computed from actual service history — including the history you paste in from the old spreadsheet on day one.
What’s in the box
A real term engine, and everything it makes possible.
The timeline
Every seat’s whole story on one Gantt — staggered classes visible at a glance, today marked, every gap and holdover impossible to miss.
Openings by month
A twelve-month forecast of expirations and vacancies, on your dashboard and published as a calendar feed your recruitment can subscribe to.
Public applications
Residents apply in two minutes — no account, one form, as many boards as interest them. Every application lands in a per-board pipeline and a searchable talent bank.
Holdover & vacancy math
Occupancy, holdover status, vacancy dates, and term-limit eligibility are computed from the terms table — never hand-maintained, never stale.
Import first
Paste the existing spreadsheet — including past terms — and the engine is accurate from the first afternoon. Nobody starts from zero.
A public page worth linking to
Charters in a civic serif, live rosters, current openings, and a standing invitation to serve — nicer than the city website, and always current.
The Gavel suite
Gavel runs the meeting — motions, votes, minutes, under Robert’s Rules. Board Seat decides who is in the room, and exports every roster in Gavel’s exact member format. Same design, same discipline, one suite.
Give every seat a story.
Set up your boards in an afternoon, paste in the roster you already have, and publish a public page your council will actually show off.
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